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Please Tell Us Your Hiring Needs

Office Administrator

Niagara Falls, ON

Job ID 9713

Company Description

A well-established clinic located in the Niagara region is looking for an Office Administrator (full-time) to join their team due to the busy nature of the practice.

Compensation

$19/hour

The Opportunity

Working alongside a team of administrative staff and healthcare professionals, you will work with a large portfolio of patients. This full-time role will work very closely with the doctor to provide the best possible care to the patients through coordination and communication. If you like a challenging work environment in a fast-paced clinic where you can learn new things and develop your skill set, this is an ideal opportunity for you!

Position Description

As the Officer Administrator, you will be responsible for ensuring the clinic is continuously running smoothly. Your duties will include, but are not limited to:

Answering patient calls and scheduling or rescheduling appointments
Greeting patients upon arrival and administering any necessary paperwork
Updating patient files with medical history, insurance information, etc.
Process payments when required
Ensure office supplies are tracked, ordered and stored appropriately
Receive shipments of medication and office supplies
Answer patient inquiries, concerns, etc.
Call patients to remind them of upcoming appointments and schedule off-site services
Work with referring doctors’ offices to obtain patient charts and history

Experience

3 + years of experience working in a busy medical office
3+ years working in the role of office administrator, medical administrator, medical receptionist, and/or office manager within a busy clinic setting

Qualifications

Minimum completion of high school diploma
Advanced diploma in Medical Administration/Medical Secretary a strong asset
3+ years’ experience in a similar role

Education

Minimum completion of high school diploma
Advanced diploma in Medical Administration/Medical Secretary a strong asset

Additional Information

Date Posted: September 10, 2025

Job Type: Permanent, Full-Time

Industries: Healthcare

Job Categories: Admin Support

Manages Others: No

Required Travel: No

Relocation Assistance: No

Keywords: #LI-DNI

Learn More About the Recruiter

Valerie Yuricek

Valerie specializes in the placement of staff at all levels from entry-level to senior management within Property & Facilities. Her in-depth knowledge of the industry allows Valerie to source candidates that match the criteria of her clients. She prides herself on working on behalf of both Client and Candidate and ensuring the perfect fit for both parties.

How to Apply

Please click on the “Apply” button located elsewhere on this job posting (preferred) or email your resume to:
vyuricek@stoakley.com

Existing Vacancy

This is a critical role within the organization and, following the recruitment and selection process, the selected candidate should expect to receive an offer promptly.

Use of Artificial Intelligence

We do NOT use artificial intelligence to screen, rank or select candidates. The merits of every single application will be judged by a human. AI may be used to craft correspondence or write a job posting but never in the decision making as to candidate suitability.

About Stoakley-Stewart Consultants

Stoakley-Stewart Consultants Ltd. is an Executive Search/Recruiting firm with an impressive domestic presence and strong international reach. We opened our doors in 1977 and have grown to be one of the most successful employment agencies in Canada. We house a team of top-notch consultants, each acting as a subject matter expert in their chosen field. As a result we provide professional recruiting services to clients and candidates in a variety of industries, functions and geographies. This expansive breadth of experience allows us, as a firm, to successfully satisfy all of your hiring/employment needs. In accordance with Canadian laws, it is the policy of Stoakley-Stewart Consultants to consider all qualified individuals for available positions without regard to race, colour, religion, sexual orientation, country of origin, age, disability etc.
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Valerie Yuricek

vyuricek@stoakley.com

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Hello Deborah, I wanted to take a moment to express my appreciation for all your help in finding me an excellent job opportunity. I was really impressed with the short time it took for you to find such a good fit for me. Although we have never met, you made me feel like you were a true friend that genuinely cared about my success. Thanks for believing in me. I really appreciate the time and effort you spent to understand my strengths and capabilities, and negotiating with the company to settle on an offer that was a best fit for me and their team. This is the most positive, productive and fruitful interaction I have ever had with a recruiter. I will definitely be recommending you to some of my colleagues because you are simply amazing!

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Please Tell Us Your Hiring Needs

Application Form

Personal Details

Employment History

Most Recent Employment

Past Employment #1

Past Employment #2

Upload Files

Please Tell Us Your Hiring Needs

Office Administrator

Company Description

Compensation

The Opportunity

Position Description

Experience

Qualifications

Education

Additional Information

Learn More About the Recruiter

How to Apply

Existing Vacancy

Use of Artificial Intelligence

About Stoakley-Stewart Consultants

What are we known for and how do we help?

Follow Us for the Latest Jobs, Career Advice and Job Market Trends

More Opportunities Like This

Testimonials

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