Administrative Assistant

The role of Executive Assistant is to provide administrative support to ensure efficient operation of the office. The successful candidate will support managers and employees through a variety of tasks related to organization and communication. The scope of this position includes communicating via phone and e-mail to ensure that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

• Effectively handle general telephone and inquiries to the company and direct to team members.
• Liaise with team members to organize and schedule meetings/appointments as required.
• Provide support to the Executive Assistant, including diary management for the Chief Executive and Chairman.
• Organize and book travel arrangements as required.
• Reception duties, including meeting and greeting visitors.
• Filing paperwork as required, including keeping accurate meeting paperwork.
• Formatting and finalizing reports and documents for the team.
• Minute meetings and conference calls as required.
• Assist with company seminars, conferences and other events as necessary.
• Creation of PowerPoint presentations and documents.
• Exceptional Excel skills.