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Senior Property Administrator, Condominium

Etobicoke, ON
Job ID 202914

Company Description

Our client is a leading Asset and Property Management firm with commercial, residential and condo portfolios consisting of over $1.5 Billion dollars of assets. They also have a development division and are continually growing. This organization is led by a team of outside the box thinkers that are true visionaries that like taking on new creative challenges within the industry. This gives them a unique purpose and puts them at the forefront as leaders in innovation.

This organization has a very stable work culture as they invest in their employees, keeping them challenged, well trained and motivated to be a part of their dynamic team.

They offer stability, growth opportunities, and an excellent autonomous environment for individuals that are self-motivated and passionate about what they do!

Compensation

$55,000 – $60,000

The Opportunity

We are looking for a Senior Property Administrator with extensive condominium portfolio administration experience. This is a centralized role, where the successful candidate will work out of head office to support a few portfolio condo managers with all administrative responsibilities. There is also a small rental portfolio that the Property Administrator will provide support with.

The great thing about being in a centralized position is that there are opportunities to develop your skills as you are exposed to a vast array of challenges when working out of a corporate head office, creating learning opportunities. This role also comes with a lot of support as the Property Managers, A/R and A/P personnel take on a lot of the administrative work that a typical Property Administrator would.

Position Description

In this role your responsibilities will include, but are not limited to:

  • Provide administrative support to multiple properties with a focus on efficient operations and clear communication with all stakeholders
  • Tracking monthly expenses within operating budgets. Ensuring actual spending aligns with budgetary goals
  • Liaising with contractors regarding large and small projects. Handing purchase orders and monitoring project progress
  • Assign work orders to site-staff ensuring all are completed in a timely manner. Updating maintenance status in work order system
  • Compiling regular reports to management.
  • Maintaining records and attending internal and external meetings to report on property status
  • Respond to afterhours emergencies when required
  • Visit sites when required for AGM’s, board meetings, special projects, etc. to provide administrative support

Experience

  • MUST have at least 5 + years of experience in Property Management
  • MUST have at least 2 + years of experience in Condominium Management
  • MUST have property administration experience
  • Proficiency with Yard Voyageur a MUST

Qualifications

  • Condo management experience is a must
  • Property Management experience is a must
  • Post-secondary education is a strong asset
  • Strong customer service skills are mandatory
  • Strong communication skills are required, as the Property Administrator will have to deal with many stakeholders and attend meetings.
  • The ability to multi-task is a MUST

Education

  • Post-secondary education a strong asset
  • Any condominium or property management courses a strong asset

Additional Information

Date Posted: November 15, 2024
Job Type: Permanent, Full-Time
Industries: Facilities/Property Management
Job Categories: Admin Support
Manages Others: No
Required Travel: Some (10%)
Relocation Assistance: No
Keywords:

Learn More About the Recruiter

Magda Salem, B.Sc

Magda is our Construction Division Manager. Minus the hard hat and steel toed boots, she is a true industry expert!  Working with General Contractors, Trades, Owners, Engineers, Architects, Consulting firms, Developers and Landlords, she is able to talk the talk, allowing her to build trust, confidence and stronger relationships and credibility with clients and candidates alike.

How to Apply

Please click on the “Apply” button located elsewhere on this job posting (preferred) or email your resume to:
msalem@stoakley.com

Existing Vacancy

This is a critical role within the organization and, following the recruitment and selection process, the selected candidate should expect to receive an offer promptly.

Use of Artificial Intelligence

We do NOT use artificial intelligence to screen, rank, or select candidates. The merits of every single application will be judged by a human. AI may be used to craft correspondence or write a job posting, but never in the decision-making as to candidate suitability.

About Stoakley-Stewart Consultants

Stoakley-Stewart Consultants Ltd. is an Executive Search/Recruiting Firm with an impressive domestic presence and strong international reach. We opened our doors in 1977 and have grown to be one of the most successful employment agencies in Canada. We house a team of top-notch consultants, each acting as a subject matter expert in their chosen field. As a result, we provide professional recruiting services to clients and candidates in a variety of industries. This expansive breadth of experience allows us, as a firm, to satisfy all of your hiring/employment needs.

Stoakley-Stewart Consultants Ltd. is committed to providing an inclusive and accessible recruitment experience. We consider all qualified individuals for client introduction and employment opportunities without regard to characteristics protected by applicable human rights legislation.

Accommodations are available upon request for applicants with disabilities throughout the recruitment, assessment, and selection process. If you require accommodation, please advise your Stoakley-Stewart recruitment consultant and we will work with you to meet your individual accessibility needs.

See ALL of our open jobs at: https://www.stoakley.com/opportunities/

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Magda Salem, B.Sc
msalem@stoakley.com
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